Board Meeting Update

 
Treasurer Charmaine is to confirm with PP Susan if the Police Youth Club sent in the letter and got the donation cheque
 
The DG visit with the North Clubs from August 22-25, 2016 went very well and the DG Cocktail Party at Paprika's was great fun. 
 
 
 
The presentation by the World Affairs Seminar students at the DG joint meeting was very impressive.
 
 
New shirts/jerseys. The cost of the art work for the new Club logo is $850.00 +vat as a one time payment, this can be used on shirts, polo shirts or jerseys.  Shirts available from the same two suppliers as the last time are $106.00 + vat each and are available in mint green, purple and peach from one supplier and lime green and burgundy from the other.  Further discussions will be had with Business Boosters re colours and final cost.  Polos are also being considered.
 
The Club has agreed to pay the full cost of the Rotaract President to go to the Leaders conference in Guadaloupe. 
 
The new Music Room at La Seiva School is now complete, there will be an official handing over early in the term.
 
Past President Dale will do a seminar with their teachers on September 29, 2016.
 
Projects
—     
It was suggested that the violins and other musical instruments that were for the Learning Centre be donated to The Trinidad & Tobago Youth Philharmonic Orchestra managed by Kenneth Listhrop.
 
—The Rotaractors have a project to supply stationary and art supplies to students in La Seiva School and Maraval R.C. School.  Past President Joan will order the items wholesale and board members will contribute to the cost.
 
Fund Raising
President Elect Maureen wants to have a fund raising meeting when IPP Adele returns.  There will be more detailed discussions and a calendar of events will be set up so that we can get maximum support from the other clubs as they will know well in advance when they events are.
Some of the suggested events are: 
—      Back in Times party at Chaconia Inn on October 28; Divali is October 29, so planning a Roaring 20s with an Indian theme. – tickets all inclusive $300.00 let the Rotaractors pay what the Hotel charges.
—      Flea Market with a Book and Bake sale.  Try to get a large place to hold the event, and a place nearby to park.  Past presidents Joan and Helen will look into this.  Donations of clean used items in good condition are needed.  Clothes, books and magazines also various baked goods.  Stores could be approached to donate one or two slow moving items.  Suggested date, December 03, 2016, 9:00 a.m. – 2:00 p.m.
 
Club Admin
Past president Susan will be away until late November, so she will train Sec-Elect Pat to create the Hub for that period.
 
Other Business
President Marie expressed the thought that for such a small Club (24 members) we had a large board (12 – 13).  It was felt that the President Elect could also act as Vice President and all projects come under one Director.  This would bring the number to 10 – 11 which would be a little better.
 
This will be reflected on the Nomination Papers to be handed out in October.  The Club By-Laws are due to be updated anyway.